Effective Date: [16-12-2024]
Last Updated: [16-03-2025]

Who We Are

Digi Notary (“we,” “our,” or “us”) is a notary public service provider offering virtual and in-person notarial services in Scotland. Our website address is https://diginotary.uk. We take privacy seriously and are committed to protecting your personal data.

What Personal Data We Collect and Why

1. Client Information

When you book a notary service, we collect and process personal data, including:

  • Full name, contact details (email, phone number, address).
  • Identity verification documents (passport, driving licence, or other forms of ID).
  • Details of documents requiring notarization.
  • Payment details (processed securely through our payment provider; we do not store card details).

We collect this data to:

  • Verify your identity in compliance with notarial regulations.
  • Provide notary services, including document authentication and certification.
  • Communicate with you regarding your appointment or legalisation requirements.

2. Website Usage Data

When visitors interact with our website, we may collect:

  • IP address, browser type, and device information for security and analytics.
  • Cookies for user experience improvement (see “Cookies” section).

3. Comments & Embedded Content

If you leave a comment on our website:

  • We collect the data provided in the comment form and the visitor’s IP address for spam detection.
  • Your profile picture (if using Gravatar) may be visible publicly.

Embedded content from third-party websites (such as videos or maps) behaves as if you visited that external website, which may collect data according to their privacy policies.

Cookies & Tracking Technologies

We use cookies to:

  • Enhance user experience by remembering preferences.
  • Analyze website traffic to improve services.

You may manage cookie settings through your browser.

Who We Share Your Data With

We do not sell or share personal data with third parties for marketing purposes. However, we may share data where necessary to:

  • Fulfill legal or regulatory obligations (e.g., compliance with the Law Society of Scotland and the UK Foreign, Commonwealth & Development Office).
  • Process Apostille services through the UK Legalisation Office, if applicable.
  • Prevent fraud and ensure security.

Data Retention

We retain personal data only as long as necessary:

  • Identity and notarial records: Retained for 6 years as required by legal and regulatory guidelines.
  • Website inquiries and correspondence: Retained for 12 months unless related to a notarial matter.
  • Comments: Retained indefinitely unless the user requests deletion.

Your Rights Over Your Data

Under UK GDPR, you have the right to:

  • Access personal data we hold about you.
  • Request correction or deletion of your data, subject to legal retention requirements.
  • Object to certain types of processing.

To exercise these rights, please contact us at contact@diginotary.uk.

Security Measures

We implement industry-standard measures to safeguard your personal data, including:

  • Encryption of sensitive data.
  • Restricted access to notarial records.
  • Compliance with professional obligations under the Law Society of Scotland.

Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service.

For clients using Apostille services, documents may be submitted to the UK Legalisation Office, which may process data outside the UK under appropriate safeguards.

Changes to This Policy

We may update this policy periodically. Any significant changes will be communicated on our website.

Contact Us
For privacy-related inquiries, email us at contact@diginotary.uk.